Programme Associate Job at UNDP in Uganda

Job title: Programme Associate (IMPROVING POLICIES PROJECT) ENERGY AND ENVIRONMENT (OPEN TO UGANDA NATIONAL ONLY))
Type of Contract : Service Contract


Post Level : SB-3

Languages Required : English

Starting Date : (date when the selected candidate is expected to start) 02-May-2013

Duration of Initial Contract : 1 Year (full time)

About the job
Under the overall guidance of UNDP Country Director and direct supervision of the

Energy and Environment Team Leader, the Programme Associate ensures

effective delivery of the Energy and Environment Unit by entering and managing

data, and supporting programme implementation of UNDP and Improving policies

project under Ministry of Water and Environment consistent with UNDP rules and

regulations. The Programme Associate works in close collaboration with the

operations, programme and projects' staff in the UNDP Country office and Ministry

of Water and Environment, which is responsible for implementing the “Improving of

Policies and Strategies for Environment Natural Resources and Climate risk

management project

Duties and Responsibilities

Supports formulation of programme strategies and implementation of the

Environment programme focusing on achievement of the following results:

Collection and presentation of Energy and Environment background information

for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools

and establishment of Governance management targets (BSC).

Presentation of background information for formulation of Energy and

Environment programme, draft project documents, work plans, budgets, proposals

on implementation arrangements.

Provides effective support to management of the Energy and Environment

programme focusing on the achievement of the following results:

Creation of a project in Atlas, preparation of required budget revisions, revision

of project award and project status, determination of unutilized funds, operational

and financial close of a project.

Provision of guidance to the executing agencies on routine implementation of

projects.

Presentation of information for audit of Nationally Implemented Modality (NIM)

projects supports implementation of audit recommendations.

Provides administrative support to the Programme Unit focusing on achievement of

the following results:

Review of NIM projects Financial Reports; preparation of non-PO vouchers for

development projects.

Maintenance of the internal expenditures control system which ensures that

vouchers processed are matched and completed, transactions are correctly

recorded and posted in Atlas.

Timely corrective actions on un-posted vouchers, including the vouchers with

budget check errors, match exceptions, unapproved vouchers.

Creation of requisitions in Atlas for development projects, register of goods

receipt in Atlas.

Making budget check for requisitions, purchase orders and vouchers.

Supports resource mobilization focusing on achievement of the following results:

Analysis of information on Energy and Environment donors, preparation of donor's

profile

Track and reporting on mobilized resources. Review of contributions agreement,

managing contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the Energy

and Environment area focusing on achievement of the following results:

Support the synthesis of lessons learnt and best practices in programme.

Sound contributions to knowledge networks and communities of practice.

Competencies

Functional Competencies:

Knowledge Management and Learning:

Shares knowledge and experience.

Actively works towards continuing personal learning, acts on learning plan and

applies newly acquired skills.

Development and Operational Effectiveness:

Ability to perform a variety of specialized tasks related to Results Management,

including support to design, planning and implementation of programme,

managing data, reporting.

Ability to provide input to business processes re-engineering, implementation of

new system, including new IT based systems.

Good knowledge of Results Management Guide and Toolkit.

Leadership and Self-Management:

Focuses on result for the client and responds positively to feedback.

Consistently approaches work with energy and a positive, constructive attitude.

Remains calm, in control and good humored even under pressure.

Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

Education requirements:

University Degree in Business or Public Administration, Economics, Finance,

Accounting and Social Sciences would be desirable.

Project Management in a Controlled Environment (Prince2), ACCA or CPA

training and certification

Experience:

6 years of progressively responsible administrative or programme experience is

required at the national or international level.

Experience in the usage of computers and office software packages (MS Word,

Excel, etc)

Advanced knowledge of spreadsheet and database packages, experience in

handling of web based management systems.

Language Requirements:

Fluency in written and spoken English.

Job application procedure

http://jobs.undp.org/cj_view_job.cfm?cur_job_id=35662


Clsoing date: 12 / 04 /2013