Job Title:Country
Finance Manager- Uganda
Reporting: to the
Country Coordinator
mothers2mothers (m2m) is eliminating transmission of HIV
from mothers to babies and sustaining the health of women and children with its
proven Mentor Mother model. Since its inception, m2m has reached more than one
million mothers in seven countries.
Founded in Cape Town in 2001, m2m is a
partner in the United Nations’ Global Plan towards the Elimination of New HIV
Infections among Children by 2015 and Keeping their Mothers Alive. Learn more
at m2m.org or follow mothers2mothers@m2mtweets.
Purpose: The
Country Finance Manager is responsible for coordinating the processing and
monitoring of all financial transactions and administrative process related to
m2m Uganda. The Country Finance Manager will provide support to the in-country
team to ensure proper resource allocation to implement the activities
in-country.
The Country Finance Manager reports directly to the Country
Coordinator with a dotted line to the Finance Manager of the System and Support
Services unit at Head Office and provides direct technical and financial
support to m2m Uganda.
Basic Outcomes:
1. Provide financial and accounting support to the Country
Office operations
• Provide financial accounting and administration support to
the Country Coordinator and liaise with Head Office.
• Provide financial management advice and assistance to the
Country Office Coordinator, including assistance in the preparation and
monitoring of organisational budgets.
• Coordinate the accounting processing and related work
processes related to Country Office transactions
• Track grant receipts and ensure proper recording of grant
receives
2. Ensure the Financial Integrity of the Operation
• Implement and maintain accounting and financial internal
control systems in order to provide appropriate level of security over the
organisations resources and operations.
• Review and update financial policies and procedures in
line with Head Office policies and Procedures
• Manage the financial and compliance aspects of donors and
ensure that expenses are incurred consistent with grant agreements and
contracts
• Ensure the monthly closing of accounts and ensure
reconciliation of all accounts
• Ensure timely and accurate submission of financial data,
reports, Financial narrative and variance analysis when necessary to Head
Office General Accounting unit
• Monitor cash flow through preparation of cash budgets and
funding requests to ensure that sufficient cash is always available to meet
operational needs
• Provide support during internal and external audit and
ensure that appropriate measures are taken to address audit findings and
recommendations
• Take initiative on cutting costs without compromising
quality
3. Monitor the functioning of internal administrative
systems and controls
• Ensure proper use and maintenance of physical assets and
office, including vehicles, equipment, furniture, and office building. Arrange
for repairs as necessary.
• Setup procedures in and supervise travel planning, office
systems, HR administrative duties, etc
• Implement and manage documentation and filing systems to
support personnel, procurement and financial processes in accordance with
legislative and funder requirements.
Setup a process for branding and marking as per donor
specific requirements
• Setup policies and procedures for all finance,
administration, procurement and logistical functions of in-country specific
operations
• Ensure that policies and procedures are updated and
maintained
4. Provide Financial accounting and support services to the
Country Office operations through maintaining and managing budgets and financial
reporting function
• Prepare and maintain the Country Office annual budgets
• Prepare monthly financial reporting to the Country
Coordinator
• Prepare quarterly pipeline reports and financial analysis
• Provide ad hoc reporting requirements as needed
5. In Addition
• Provide personal / career development support and training
to other team members, as required.
• Assist the Country Coordinator in developing the Country
Work plan
• Undertake any other activity that contributes to the
smooth running and development of the organisation
Qualifications and
Required Experience:
• Recognised 3 year
Accounting/Business Degree
• At least 5-8 years post study experience in a
financial/accounting capacity
• Focused and versatile team player that is comfortable
under pressure
• Analytical and problem solving skills
Key Competencie,
• Analytical and problem solving skills
• Computer skills including the ability to operate
computerized accounting (Serenic), spreadsheet and word processing programs at
a highly proficient level
• Previous experience in a multi-national organization
• Knowledge of institutional donor requirements; EC, DfID,
UN partner agreements, SIDA, USAID, CDC, etc
• Excellent interpersonal skills; ability to work on own and
within various teams;
Ability to manage competing tasks; ability to prioritize and
produce high level Output Competitive salary packages will be negotiable in
accordance with m2m’s remuneration policies.
Hiring for this position will be contingent upon m2m
securing funding from UNICEF for this project
Application Procdure:
Interested applicants should submit their Curriculum Vitae
to mothers2mothers via email to ugandarecruit@m2m.org . Only
shortlisted candidates will be contacted; should you not hear from us by 30th
September 2013, please consider your application unsuccessful.
Closing date for applications: 19 August 2013