Job title: Procurement Officer
Employer: Uganda at Civil Aviation Authority (CAA) Job Ref: CAA/ADV/EX
Employment type: Full time
Country: Uganda
City / Location: Kampala
Job category: Procurement
Min. years of experience: 5 years
Minimum degree: Bachelors degree
CAA Profile : The Civil Aviation Authority (CAA) was established in 1991 through CAA Ordinance number 2 of 1991, which was later replaced by CAA Statute Number 3 of 1994, Cap 354. The Act spells out the establishment, objectives, functions and powers of the Authority.
Our Mission: In order to keep focussed on the cardinal purpose for its establishment and in line with the convention that guides the development and management of the international civil aviation system, the Authority set itself a mission that seeks "to maintain the highest standards of safety, security and service in Civil Aviation."
Our Vision: CAA's Vision is for "the Safest, Most efficient and Affordable Air Transport system in Africa and Beyond."
Our Objectives: As a way of achieving its mission, the Authority is propelled by the cardinal objective of its establishment which is "to promote the safe, secure, regular and efficient use and development of civil aviation inside and outside Uganda."
Secondary objectives include the following: Maximisation of revenue by providing facilities and services on cost recovery basis to the extent possible.
Maintenance of a high quality, cost sensitive and well motivated workforce.
Promotion and support of efforts for protection of the environment.
Continued improvement of the quality of services to customers of airports managed by the Authority.
Core Values
Accountable: We take responsibility for our actions and account for them at all levels. Value for money and good corporate governance
are the foundations of our decisions. We will take the high road by practicing the highest ethical standards, and by
honoring our commitments.
Flexibility: We understand the dynamics of our industry and the needs of our clientele. In order to endure, we observe a high level of
flexibility without compromising the safety and security standards of our services.
Passion for Technology: We realize we live in a changing environment, driven by rapid technological innovations and changes. Our passion
for technological changes enables us to prioritize our resources, our energies, our plans and programmes, for better
service to our clients.
People-Centered: We know our people are our biggest and most important asset. We encourage and recognize initiative. We emphasize
their training and welfare. Our strength and our competitive advantage will always be in our people.
Quality: The highest quality of service is our ultimate. We take pride in delighting our clientele. We invest in our reputation. From
our people to our services and in all our relationships, quality is our signature.
Transparency: In all our plans, practices and programmes, transparency is key. It defines our development rhythm, it resonates with our
Vision.
Our Mission: In order to keep focussed on the cardinal purpose for its establishment and in line with the convention that guides the development and management of the international civil aviation system, the Authority set itself a mission that seeks "to maintain the highest standards of safety, security and service in Civil Aviation."
Our Vision: CAA's Vision is for "the Safest, Most efficient and Affordable Air Transport system in Africa and Beyond."
Our Objectives: As a way of achieving its mission, the Authority is propelled by the cardinal objective of its establishment which is "to promote the safe, secure, regular and efficient use and development of civil aviation inside and outside Uganda."
Secondary objectives include the following: Maximisation of revenue by providing facilities and services on cost recovery basis to the extent possible.
Maintenance of a high quality, cost sensitive and well motivated workforce.
Promotion and support of efforts for protection of the environment.
Continued improvement of the quality of services to customers of airports managed by the Authority.
Core Values
Accountable: We take responsibility for our actions and account for them at all levels. Value for money and good corporate governance
are the foundations of our decisions. We will take the high road by practicing the highest ethical standards, and by
honoring our commitments.
Flexibility: We understand the dynamics of our industry and the needs of our clientele. In order to endure, we observe a high level of
flexibility without compromising the safety and security standards of our services.
Passion for Technology: We realize we live in a changing environment, driven by rapid technological innovations and changes. Our passion
for technological changes enables us to prioritize our resources, our energies, our plans and programmes, for better
service to our clients.
People-Centered: We know our people are our biggest and most important asset. We encourage and recognize initiative. We emphasize
their training and welfare. Our strength and our competitive advantage will always be in our people.
Quality: The highest quality of service is our ultimate. We take pride in delighting our clientele. We invest in our reputation. From
our people to our services and in all our relationships, quality is our signature.
Transparency: In all our plans, practices and programmes, transparency is key. It defines our development rhythm, it resonates with our
Vision.
Major Duties & Responsibilities:
• Work in close collaboration with the user departments initiates procurements in accordance with the procurement plans.
• Prepares standard bidding documents (SBDs) and ensures clarity of specifications, TORs and statements of works to all bidders.
• Take lead in the preparation of bid announcements, issuance of bidding documents, receipt of bids, provision of bid clarifications and conduction of pre-bid meetings as well as site visits and the accuracy and timely bid evaluation.
• Prepares the PPDA monthly reports and or updates the PPMS, quarterly and annual reports for management's information.
• Prepares contract committee papers and provides clarifications as and when required.
• Keeps record of the procurement action files in accordance with the PPDA requirements.
• Monitors and evaluates procurements and projects to ensure timely completion and reports on deviations if any.
• Perform any other duties as assigned by the Procurement Manager.
Required Qualifications, Skills & Experience:
• The ideal Civil Aviation Authority candidate should possess a good university degree from a reputable university in Procurement, Procurement and Logistics Management, Commerce or Business Administration
• Possession of CIPS full professional qualifications with current membership is a requirement
• A minimum of five years’ experience in the management of procurement and supplies in a large reputable organisation of CAA's calibre.
• Computer literacy skills i.e. proficiency in MS applications
• Broad knowledge and understanding of the PPDA processes
• Excellent team ethics.
• Work in close collaboration with the user departments initiates procurements in accordance with the procurement plans.
• Prepares standard bidding documents (SBDs) and ensures clarity of specifications, TORs and statements of works to all bidders.
• Take lead in the preparation of bid announcements, issuance of bidding documents, receipt of bids, provision of bid clarifications and conduction of pre-bid meetings as well as site visits and the accuracy and timely bid evaluation.
• Prepares the PPDA monthly reports and or updates the PPMS, quarterly and annual reports for management's information.
• Prepares contract committee papers and provides clarifications as and when required.
• Keeps record of the procurement action files in accordance with the PPDA requirements.
• Monitors and evaluates procurements and projects to ensure timely completion and reports on deviations if any.
• Perform any other duties as assigned by the Procurement Manager.
Required Qualifications, Skills & Experience:
• The ideal Civil Aviation Authority candidate should possess a good university degree from a reputable university in Procurement, Procurement and Logistics Management, Commerce or Business Administration
• Possession of CIPS full professional qualifications with current membership is a requirement
• A minimum of five years’ experience in the management of procurement and supplies in a large reputable organisation of CAA's calibre.
• Computer literacy skills i.e. proficiency in MS applications
• Broad knowledge and understanding of the PPDA processes
• Excellent team ethics.
How to apply:
All
hand-written applications with detailed CV and copies of academic
certificates and transcripts with the Job reference number clearly
marked the top left hand corner of the envelope should be sent to the
address below;
The Director Human Resource and Administration Civil Aviation Authority,
P .O. Box 5536, Kampala,
Uganda.
Application Closing date: March 17, 2014 - 5pm
The Director Human Resource and Administration Civil Aviation Authority,
P .O. Box 5536, Kampala,
Uganda.
Application Closing date: March 17, 2014 - 5pm