Jobs at Kilimo Trust Administration - Human Resources Manager

Job title ; Administration and Human Resources Manager

About Kilimo trust
Kilimo Trust is a Regional Agricultural Development organization, implementing public and private sector supported programs and projects.

Based in Kampala, Uganda, KT is focused on developing and promoting regional solutions to local problems by providing leadership in actual implementation of programs and projects on behalf of, or in partnership with, governments, international and regional organizations, and the private sector.

Its initiatives, programs and projects are mainly regional (EAC), but occasionally Africa-wide.

The Trust has developed close collaboration with the EAC and with governments of the EAC Partner States.

Specifically, the Trust undertakes interventions that increase profitability and incentives for all actors along the value chain through innovations that lower costs and/or increase productivity and the value of products derived from agricultural commodities that are of significant importance in the EAC Region.

KT – VACANCY 2013-4

Responsibilities

The Trust wishes to recruit a Manager to take responsibility of leadership in its administration and human resources functions.

Reporting to the Director – Finance and administration, the Administration and Human Resources Manager (AHRM) will have the following specific responsibilities:

1. Build a strong, dynamic and internationally respected Unit for General Administration of the Trust through strategic recruitments, capacity development, and building of strong network of service providers.

2. Human Resource management – from recruitment to exit; review and update of HR policies and procedures and ensuring adherence to them; HR planning, coordination of the performance management process; and management of reward and recognition.

3. Provide leadership and high level coordination of:

    All administrative and logistical functions, including but not limited to: high quality and security of office premises and facilities at the HQs and satellite offices, transportation, training and conferences of the Trust, and the organization of meetings of the Board and its committees.
    All personnel management functions to include personnel files, leave plans and execution, disciplinary matters, and staff welfare and security.
    Procurement process including but not limited to the tender process, contracting of service providers, M&E of quality of the procured materials and services, and timely disposal of obsolete material assets.
    Legal functions and needs of the Trust including but not limited to: being main contact person with the Attorneys of the Trust, and designing of templates for binding agreements.
    Synergy among different administrative activities of the Trust.
    A non-compromising focus to value for money.

4. Develop (in collaboration with the Senior Accountant) 3 year rolling Operational Plan for the Financial and Admin Division of the Trust – by identifying logistical and administrative inputs that are needed to support implementation of programs as well as general running of the Trust.

5. Make relevant inputs to Annual and other Reports of the Trust as well as contents of the Website - including reporting to the Board, Funders and Stakeholders of the Trust.

Qualifications and Experience Required:

Individuals applying for this position will have:

    A minimum of 5 years work experience as Head of Administration and/or HR Department of organizations equivalent to Kilimo Trust.
    Demonstrated proficiency in handling administrative, HR and legal matters in a regionally diverse atmosphere.
    A Masters or higher Qualification in Human Resources Management + a Bachelors of Law degree.
    A track record of efficient administration and management.
    A presence, strong personality, proven team working skills and a results-orientated hands-on approach to work.
    Impeccable communication skills especially writing and presentation in English as well as working knowledge of French and/or Swahili.

Your application should include:

    An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the Responsibilities and each of the experience areas listed above), the names and contacts of three referees, and a daytime contact telephone number; and
    A statement and proof of current remuneration package.

Closing date: 8th March 2013 or until suitable candidates are identified

Please apply to:

Adept Systems
Management Consultants
P O Box 6416, Nairobi GPO, 00100

E-mail: recruit@adeptsystems.co.ke

Only shortlisted candidates will be contacted

Website: www.kilimotrust.org