Administration Manager at Strengthening Decentralization for Sustainability (SDS) : at USAID Project

Uganda, NGO - Non-Government Organisations Jobs in Uganda 
Job Title: Administration Manager
Reports to: Director of Finance & Operations
Job Summary: This position is responsible for all administrative matters in the Kampala HQ office, as well as support to these functions in the regional offices. The Administration Manager will directly supervise the Procurement Assistant/Specialist and up to three Administrative Assistants based in Kampala to ensure that

the office is fully operational at all times.

Key Duties & Responsibilities:
·         Direct and supervise the work of the Administrative Assistants
·         Direct and supervise the work of the Procurement Assistant / Specialist;
·         Establish procedures for the operation and maintenance of the office;
·         Supervise the work of service providers including, inter alia, IT services, security;
·         Manage the office budget for all ongoing services and costs (e.g., rent, utilities, supplies, maintenance, telephone) for all offices;
·         Maintain lease agreements and utilities accounts for offices. Ensure proper record system is in place to track usage;
·         Ensure that a system is in place to monitor staff communications costs, including mobile phones and modems;
·         Ensure all inventory is properly tagged and recorded in the inventory records;
·         Conduct semi-annual physical inventory and record any losses or damaged items. Prepare report to USAID for any losses;
·         Assist program staff to manage events (e.g., budgets, venues, equipment and supplies);
·         Prepare annual property report for USAID;
·         Participate as a full member in the Security Management Team;
·         Other tasks, as assigned by the supervisor.
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     Qualifications, Skills & Experience:
·         Bachelors Degree in Business Administration, Management, or other relevant field. Masters Degree (preferred) is required for level 11
·         5+ years working experience of demonstrable experience managing administrative, operational and procurement tasks on donor funded projects.
·         Excellent writing, computer and organizational skills.
·         USAID experience and basic knowledge of FARs and AIDARs is highly desirable;
·         Proven ability to work closely with a variety of project stakeholders, including local senior and support staff, USAID personnel, Home Office staff, consultants, vendors and subcontractors to work collaboratively to solve administrative and operational problems as they arise; and
·         Proven ability to independently plan and execute complex tasks while addressing daily management demands.

How to Apply:
Application and resume with names of three references should be sent to recruitment@uganda-sds.org.Please indicate the job position in the subject line. Deadline: Monday, 25 February, 2013 5:00 pm.