Senior Coordinator, Human Resources and Administration Job at Clinton Health Access Initiative (CHAI) in Uganda

Position title: Senior Coordinator, Human Resources and Administration
Country : Uganda
City : Kampala
Type : Regular – Full Time (eligible for benefits)
Business Unit : Administration
 
Additional Location Description
Clinton Health Access Initiative (CHAI) Plot 14A Naguru Drive Close, Bukoto, Kampala, Uganda P.O.Box 33252, Kampala, Uganda
 
More information about this job:
Overview:

The Clinton Health Access Initiative (CHAI) is a global health organization committed to strengthening integrated health systems in the developing world and expanding access to care and treatment for HIV/AIDS, malaria and other diseases. CHAI’s solution-oriented approach focuses on improving market dynamics for medicines and diagnostics; lowering prices for treatment; accelerating access to life-saving technologies; and helping governments build the capacity required for high-quality care and treatment programs.

Since its establishment in 2002 by President William J. Clinton, CHAI has worked on the demand and supply sides of the market to help more than 2 million HIV+ people access the medicines needed for treatment—representing nearly half of all people on HIV treatment in developing countries. Building on this model, CHAI has expanded its scope to include efforts to strengthen healthcare delivery systems and to combat malaria and childhood illnesses.

CHAI Uganda is seeking a highly organized and hard-working Human Resources and Administration Senior Coordinator to undertake a broad range of activities to support the office. The HR and Administration Coordinator will focus on staff welfare, professional development, office management, and administration and will report directly to the Deputy Country Director.
 
Key Job Responsibilities:

    Support the formulation and implementation of HR, administration and staff welfare policies
    Ensure that CHAI’s HR policies and practices are compliant with Ugandan law and CHAI global policies, including recruiting, benefits, and work authorization
    Manage staff welfare, conflict resolution, and grievance handling to create and foster a productive work environment
    Oversee the staff recruitment process and develop a database to track applicants and ensure an efficient process and timely feedback
    Work with the Deputy Country Director and Program Managers to develop and implement a comprehensive professional development strategy, including organizational learning, new skills acquisition, and talent development
    Track staff leave days and generate a leave tracker report on a monthly basis
    Maintain CHAI personnel files and ensure that all individual records are up-to-date
    Coordinate with insurance vendor to ensure provision of top quality medical coverage for staff and their families
    Liaise with CHAI’s legal, security and compliance teams
    Support procurement and monitor stock of office supplies, kitchen supplies and programmatic materials; maintain a tracking system for office equipment
    Monitor and oversee the general appearance and maintenance of the office
    Ensure that appropriate arrangements for visitors are made, including pickups, hotel and air bookings, and other travel arrangements; maintain a visitors log
    Maintain a list of service providers and contacts, developing and adhering to agreed rates
    Organize meetings and conferences, including coordination with external parties and organization on venues, food, transport, etc.
    Generate letters and communications to support office administration
    Ensure the proper filing  of important documents (hard and soft copies)
    Other responsibilities, as needed

Major Skills and Qualifications:

    First degree, ideally in Business Administration, HR or other related field; post graduate training is an added advantage
    Minimum of 5 years work experience in office administration and/or human resources
    Competent computer skills, particularly in Word and Excel
    Ability to handle multiple tasks simultaneously, set priorities and work independently
    Ability to learn on the job quickly and absorb/synthesize a broad range of information
    Strong communications skills—both written and oral
    Strong work ethic and flexibility

Advantages:

    Experience with procurement and/or accounting
    Post-graduate training in HR Management
    Prior experience working for an international NGO
    Advanced knowledge of Uganda labor laws

How to Apply for this Job
Apply From: Employers Website
Application closing date: contact employer