About us: Organizational Background: International Lifeline Fund (Lifeline) is an innovative humanitarian development organization dedicated to providing clean drinking water and fuel-efficient, clean cooking stoves to communities in Africa and Haiti. Lifeline has a bottom-up philosophy to development, encourages its staff
to be entrepreneurial and proactive in their approach to finding solutions, and has a flexible, low-cost approach to operations. Lifeline’s vision is a world in which no one is forced to drink contaminated water or expose themselves to the harms associated with cooking on an open fire.
Job ID: #617076
Career categories: Administration/HR, Finance/Accounting/Auditing, Management
Country: Uganda
City: Lira
Organisation: International Lifeline Fund
Theme: Humanitarian Financing, Logistics and Telecommunications
Job years of experience: 0-3 years
Duration: 1 year with probationary period of 3 Months
Reports to: Director of Finance
Brief Position Description
In close collaboration with the Country Director, Fuel-Efficient Stove (FES) Program Manager and Water, Sanitation, and Hygiene (WASH) Program Manager the Finance/Human Resources Manager is responsible for managing Lifeline’s Uganda’s finances, coordinating logistics and procurement, and providing operational support to Lifeline’s Uganda’s Country Director.
Key Responsibilities:
Finance
Must be proficient in Quickbooks, all applicants going into the final stage of the application process will undergo a test to assess proficiency. Administer and monitor the financial and accounting system in order to ensure that the ILF finances and assets are maintained in an accurate and timely manner and comply with the ILF policies and procedures. Ensure conformity with ILF reporting requirements and compliance standards established by each donor in managing grant projects. Assist with the preparation of the program budget, establish and maintain cash controls, monitor the purchase order system, reconcile accounts payable and receivable, establish and maintain supplier accounts, prepare monthly and quarterly financial statements and general ledger and assist with audits. Liaise with Program Managers and Country Coordinator with regard to grant/ budgetary issues and monthly financial reports. Monitor actual grant expenditures against approved donor line items on a monthly basis; advise program staff of any irregularities and make recommendations for future action. Maintain relations with the bank and service providers as well as important contacts of the organization. Expedite field based payments, summarize expenses, classify and code as per ILF and donor requirements and compile for program-wide financial report consolidation. Timely settle staff / business advances and ensure that all are current and Cleared. Review internal control systems and how they have been implemented and recommend strengthening wherever necessary. Review interim/final report submitted by budget holder and assesses against proposals approved by donor
Logistics
Supervise procurement of needed supplies in coordination with logistics department. Maintain and implement an effective and well-documented system of procurement, transportation, and storage of materials and supplies. Ensure that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling. Support timely and accurate processing and documentation of procurements, and ensure accurate paperwork and a supply chain. Maintain service and vendor contracts and seek out new contracts as program needs require. Participate in audit planning and assessment to ensure that processes meet standards Contribute to the establishment and maintenance (monitoring of usage and tracking) of required centralized logistics documentation and recording system (fleet, procurement, inventory/storage and equipment) Coordinate/Collaborate with program units to implement logistics’ operational plans Ensure warehouse (store) is kept secure at all times and maintained, clean and well-organized
Administration/ Human Resources
Ensure operations are conducted in accordance with ILFs policies and procedures, all statutory regulations, and tax requirements. Support ILF Uganda’s Country Coordinator in the negotiation of contracts, MOUs, FLAs, grants, cooperative agreements and their modifications or extensions. Ensure the respect of the staff rules, regulations and internal policies. Administration of payroll, leave time, new contracts and all duties connected with the recruitment of new staff including posting, interviews, and new staff orientation. Prepare and maintains required trackers and reports in ILF- and donor- required formats as needed Prepare and maintain trackers and reports in ILF and donor required formats as needed Facilitate trainings on logistics management process, ILF policies and procedures to staff as needed.
Required Qualifications and Skills:
University or higher degree in relevant discipline Preferred Certified Public Accountant Experience with US accounting procedures Work experience abroad, preferably in Uganda Familiarity with International Lifeline Fund and its operations Proficient experience in Quickbooks Budget management experience in programs with multiple donors Comprehension of basic principles of accounting Management experience in operations (admin, logs, finance, HR) Experience in procurement compliance Excellent communication skills (oral & written) in English Strong analytical and conceptual skills High sense of responsibility and excellent organizational, planning and time management skills Energetic, flexible and willing to work irregular hours Good command of computer programs and applications with significant capabilities in computerized database and spreadsheet construction, and their practical application.
How to apply for this Job
Interested candidates should send their CV's to info@lifelinefund.org with the subject: Finance & HR Director.
Application Closing date: 03 Jan 2014
Finance & Human Resources Director
Position: Finance/Human Resources Manager
Location: Lira, Uganda
Duration: 1 year with probationary period of 3 Months
Reports to: Director of Finance
Organizational Background: International Lifeline Fund (Lifeline) is an innovative humanitarian development organization dedicated to providing clean drinking water and fuel-efficient, clean cooking stoves to communities in Africa and Haiti. Lifeline has a bottom-up philosophy to development, encourages its staff to be entrepreneurial and proactive in their approach to finding solutions, and has a flexible, low-cost approach to operations. Lifeline’s vision is a world in which no one is forced to drink contaminated water or expose themselves to the harms associated with cooking on an open fire.
Position Description: In close collaboration with the Country Director, Fuel-Efficient Stove (FES) Program Manager and Water, Sanitation, and Hygiene (WASH) Program Manager the Finance/Human Resources Manager is responsible for managing Lifeline’s Uganda’s finances, coordinating logistics and procurement, and providing operational support to Lifeline’s Uganda’s Country Director.
Key Responsibilities:
Finance
Must be proficient in Quickbooks, all applicants going into the final stage of the application process will undergo a test to assess proficiency. Administer and monitor the financial and accounting system in order to ensure that the ILF finances and assets are maintained in an accurate and timely manner and comply with the ILF policies and procedures. Ensure conformity with ILF reporting requirements and compliance standards established by each donor in managing grant projects. Assist with the preparation of the program budget, establish and maintain cash controls, monitor the purchase order system, reconcile accounts payable and receivable, establish and maintain supplier accounts, prepare monthly and quarterly financial statements and general ledger and assist with audits. Liaise with Program Managers and Country Coordinator with regard to grant/ budgetary issues and monthly financial reports. Monitor actual grant expenditures against approved donor line items on a monthly basis; advise program staff of any irregularities and make recommendations for future action. Maintain relations with the bank and service providers as well as important contacts of the organization. Expedite field based payments, summarize expenses, classify and code as per ILF and donor requirements and compile for program-wide financial report consolidation. Timely settle staff / business advances and ensure that all are current and Cleared. Review internal control systems and how they have been implemented and recommend strengthening wherever necessary. Review interim/final report submitted by budget holder and assesses against proposals approved by donor
Logistics
Supervise procurement of needed supplies in coordination with logistics department. Maintain and implement an effective and well-documented system of procurement, transportation, and storage of materials and supplies. Ensure that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling. Support timely and accurate processing and documentation of procurements, and ensure accurate paperwork and a supply chain. Maintain service and vendor contracts and seek out new contracts as program needs require. Participate in audit planning and assessment to ensure that processes meet standards Contribute to the establishment and maintenance (monitoring of usage and tracking) of required centralized logistics documentation and recording system (fleet, procurement, inventory/storage and equipment) Coordinate/Collaborate with program units to implement logistics’ operational plans Ensure warehouse (store) is kept secure at all times and maintained, clean and well-organized
Administration/ Human Resources
Ensure operations are conducted in accordance with ILFs policies and procedures, all statutory regulations, and tax requirements. Support ILF Uganda’s Country Coordinator in the negotiation of contracts, MOUs, FLAs, grants, cooperative agreements and their modifications or extensions. Ensure the respect of the staff rules, regulations and internal policies. Administration of payroll, leave time, new contracts and all duties connected with the recruitment of new staff including posting, interviews, and new staff orientation. Prepare and maintains required trackers and reports in ILF- and donor- required formats as needed Prepare and maintain trackers and reports in ILF and donor required formats as needed Facilitate trainings on logistics management process, ILF policies and procedures to staff as needed.
Required Qualifications/Skills:
University or higher degree in relevant discipline Preferred Certified Public Accountant Experience with US accounting procedures Work experience abroad, preferably in Uganda Familiarity with International Lifeline Fund and its operations Proficient experience in Quickbooks Budget management experience in programs with multiple donors Comprehension of basic principles of accounting Management experience in operations (admin, logs, finance, HR) Experience in procurement compliance Excellent communication skills (oral & written) in English Strong analytical and conceptual skills High sense of responsibility and excellent organizational, planning and time management skills Energetic, flexible and willing to work irregular hours Good command of computer programs and applications with significant capabilities in computerized database and spreadsheet construction, and their practical application.
Organizational Background: International Lifeline Fund (Lifeline) is an innovative humanitarian development organization dedicated to providing clean drinking water and fuel-efficient, clean cooking stoves to communities in Africa and Haiti. Lifeline has a bottom-up philosophy to development, encourages its staff to be entrepreneurial and proactive in their approach to finding solutions, and has a flexible, low-cost approach to operations. Lifeline’s vision is a world in which no one is forced to drink contaminated water or expose themselves to the harms associated with cooking on an open fire.
Position Description: In close collaboration with the Country Director, Fuel-Efficient Stove (FES) Program Manager and Water, Sanitation, and Hygiene (WASH) Program Manager the Finance/Human Resources Manager is responsible for managing Lifeline’s Uganda’s finances, coordinating logistics and procurement, and providing operational support to Lifeline’s Uganda’s Country Director.
Key Responsibilities:
Finance
Must be proficient in Quickbooks, all applicants going into the final stage of the application process will undergo a test to assess proficiency. Administer and monitor the financial and accounting system in order to ensure that the ILF finances and assets are maintained in an accurate and timely manner and comply with the ILF policies and procedures. Ensure conformity with ILF reporting requirements and compliance standards established by each donor in managing grant projects. Assist with the preparation of the program budget, establish and maintain cash controls, monitor the purchase order system, reconcile accounts payable and receivable, establish and maintain supplier accounts, prepare monthly and quarterly financial statements and general ledger and assist with audits. Liaise with Program Managers and Country Coordinator with regard to grant/ budgetary issues and monthly financial reports. Monitor actual grant expenditures against approved donor line items on a monthly basis; advise program staff of any irregularities and make recommendations for future action. Maintain relations with the bank and service providers as well as important contacts of the organization. Expedite field based payments, summarize expenses, classify and code as per ILF and donor requirements and compile for program-wide financial report consolidation. Timely settle staff / business advances and ensure that all are current and Cleared. Review internal control systems and how they have been implemented and recommend strengthening wherever necessary. Review interim/final report submitted by budget holder and assesses against proposals approved by donor
Logistics
Supervise procurement of needed supplies in coordination with logistics department. Maintain and implement an effective and well-documented system of procurement, transportation, and storage of materials and supplies. Ensure that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling. Support timely and accurate processing and documentation of procurements, and ensure accurate paperwork and a supply chain. Maintain service and vendor contracts and seek out new contracts as program needs require. Participate in audit planning and assessment to ensure that processes meet standards Contribute to the establishment and maintenance (monitoring of usage and tracking) of required centralized logistics documentation and recording system (fleet, procurement, inventory/storage and equipment) Coordinate/Collaborate with program units to implement logistics’ operational plans Ensure warehouse (store) is kept secure at all times and maintained, clean and well-organized
Administration/ Human Resources
Ensure operations are conducted in accordance with ILFs policies and procedures, all statutory regulations, and tax requirements. Support ILF Uganda’s Country Coordinator in the negotiation of contracts, MOUs, FLAs, grants, cooperative agreements and their modifications or extensions. Ensure the respect of the staff rules, regulations and internal policies. Administration of payroll, leave time, new contracts and all duties connected with the recruitment of new staff including posting, interviews, and new staff orientation. Prepare and maintains required trackers and reports in ILF- and donor- required formats as needed Prepare and maintain trackers and reports in ILF and donor required formats as needed Facilitate trainings on logistics management process, ILF policies and procedures to staff as needed.
Required Qualifications/Skills:
University or higher degree in relevant discipline Preferred Certified Public Accountant Experience with US accounting procedures Work experience abroad, preferably in Uganda Familiarity with International Lifeline Fund and its operations Proficient experience in Quickbooks Budget management experience in programs with multiple donors Comprehension of basic principles of accounting Management experience in operations (admin, logs, finance, HR) Experience in procurement compliance Excellent communication skills (oral & written) in English Strong analytical and conceptual skills High sense of responsibility and excellent organizational, planning and time management skills Energetic, flexible and willing to work irregular hours Good command of computer programs and applications with significant capabilities in computerized database and spreadsheet construction, and their practical application.
How to apply:
Interested candidates should send CV's to info@lifelinefund.org with the subject: Finance & HR Director.