Job Title: Finance Officer
Background: The Stop Malaria Project (SMP) is a five-year USAID funded initiative awarded in September 2003. The project is being implemented by a consortium of partners led by the Johns Hopkins University.
Bloomberg School of Public Health, Center for Communication Programs (JHU/CCP), Other Partners include Malaria Consortium, Communication for Development Foundation Uganda (CDFU) and Infectious Diseases Institute Limited (IDI).Background: The Stop Malaria Project (SMP) is a five-year USAID funded initiative awarded in September 2003. The project is being implemented by a consortium of partners led by the Johns Hopkins University.
Duty Station: Kampala with support to Hoima & Soroti Zonal - Offices.
Supervisor: Finance Manager
Job Summary
The primary responsibility of this position is to provide professional and technical accounting services for the Stop Malaria Project. Specifically the Finance officer will
Provide technical assistance to establish financial management systems and to prepare financial reports using QuickBooks and monthly imprest reporting
Review payment vouchers, code and post all financial transactions in QuickBooks and ensure dial accurate and timely accounts am submitted in accordance with CCP regulations.
Keep records of VAT payments, am) submit documentation lo USAID for reimbursement
Submit the annual USAID VAT report to the FM.
Maintain records of disbursements and receipts on a daily basis
Prepare quarterly projections of expenditures for submission to JHU-CCP Baltimore with monthly financial reports
Prepare local purchase orders and consulting agreements With appropriate documentation.
Follow up the accountability of financial transactions with staff members.
Review travel expanse reports and process reimbursements.
Participate in all aspects of the procurement management process, including but not limited to drafting/advertising requests for bids specifications and/or SOWs, establishing criteria for evaluation, documenting the process, ensuring selections are based on solid rationale, ensuring the integrity of the procurement process al each step, maintaining complete procurement files, etc
Review and seek approval for activity budgets.
Compile cost share documentation for JHU-CCP and other partners.
Maintain bank reconciliations, creditors and debtors ledgers.
Follow up financial transactions with staff members, other agencies & vendors.
Support non-finance staff through in-house trainings.
Ensure that a proper filing system is in place for easy accessibility of documents.
Research and prepare recurring and adhoc financial reports (work plan updates, pipelines, etc.) for program staff.
Remain abreast of USAID, Donor, JHU and CCP rules, regulations, and guidelines and provide guidance lo program staff as required
Focal liaison with the bank on general issues including exchange rates, electronic systems, etc,
Make field visits as necessary to provide financial support
Perform compliance checks lo ensure integrity of program financial management.
Required and Basic Skills:
Knowledge of Generally Accepted Accounting and Auditing Principles and laws, rules and regulations related to accounting.
Candidate must be extremely knowledgeable with financial management.
Must be familiar with USAID/US government federal regulations i.e. 22 CFR 226,228 and 2 CFR 230 and the ADS 310.
Familiarity with the Uganda Labor Laws Excellent command of QuickBooks Superb attention to detail with Strong analytical and result-oriented skills
Word and Excel at least at an Intermediate level High-quality math skills.
Able lo meet deadlines. High standards of integrity.
Fluent in English, both written (spelling, style and grammar and spoken.
Excellent communication skills including written (spelling, style and grammar) and spoken.
A Bachelors Degree in Commerce, Accounting, Business Administration, or its equivalent in related fields OR Completed professional qualification in ACCA, CPA, CIMA.
Computer literate with hands-on existence in use of accounting packages, especially QuickBooks.
5 years of experience in Finance on a US government funded project required.
Prior experience with procurement regulations and procedures required.
Experience: 5
How to apply:
Qualified candidates are invited to send title applications, academic transcripts and three professional references to the Johns HopKins University/Center for Communication Programmes, Plot 15 Binayomba Avenue (between Ambrossoli International School and Royal Suites) Bugolobi, not later than 5:00pm. Monday May 13th 2013, Please on the envelope Indicate the job you are applying for.
Qualified candidates are invited to send title applications, academic transcripts and three professional references to the Johns HopKins University/Center for Communication Programmes, Plot 15 Binayomba Avenue (between Ambrossoli International School and Royal Suites) Bugolobi, not later than 5:00pm. Monday May 13th 2013, Please on the envelope Indicate the job you are applying for.